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Set Up Your Folder StructureĪlthough Drive has a search function, we highly recommend setting up a folder structure. You can also connect even more of Google’s apps through Google Workspace’s marketplace. Click this button to create new folders, upload files or folders, or create a new file in other Google apps such as Docs and Sheets.

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One of the most crucial buttons for using Google Drive is the button with the plus icon, named New.

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So, even if you’ve never used Drive before, you’ll find it full of files if you’re already a user of Google Docs, Sheets, or other Google apps. My Drive is where you’ll find all your Google files, complete with quick access to recent files and an overview of your folders. You can also navigate to it through the left-hand sidebar. The default homepage of Google Drive is My Drive. Many businesses will opt for accessing Google Drive through the paid, more advanced Google Workspace.

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If not, start by signing up.įor the free version, sign up for Gmail. Set Up a Google Accountĭo you have a Gmail-address, use Google Mail, or work with any of Google’s other products? Then you’ve already got Google Drive access. If you are interested in using this tool, let this Google Drive tutorial guide you through best practice for setting it up: 1.

External integration options are limited.

Folder structures can become challenging to overview.

Content editing requires changing to using Docs, Sheets, Slides, etc.

Customization and functionality are limited compared to other alternatives.

While there are plenty of Google Drive benefits, we also see some potential downsides, such as:.

Edit and manage user access to files and folders.

Access files anywhere and from any device.

Work with a clean, intuitive interface that is easy to navigate.

Get started in minutes - Drive doesn’t require a lot of technical skills or any installations.

Free to use, and starting at $6 per user per month for the paid Google Workspace-versions.

The Google Drive benefits will depend on how and why you use it, but a few popular advantages include:

Compatibility with Microsoft Office-files.

Integration with apps outside the G Suite for increased functionality.

Secure login, including the option of two-factor authentication.

User access management with folders or links.

Well-functioning integration with other Google Workspace tools.

Attachment-saving straight to Drive from Gmail.

Intuitive folder structures for organizing content.

Ability to store various file types and file extensions, such as documents, photos, audio and video files, and more.

Google Drive comes with a long list of impressive features, including:

Gathering images and other media files to keep handy in the workflow.

Sharing media assets, such as photos, logos, and press releases.

So, how can a business use Google Drive? Common ways of using it include: Gathering content in one place helps improve the issue with information silos, where important documents and content become stuck on hard drives or in someone’s email inbox. Google Drive can be the first step in the right direction of ensuring that organizational knowledge is properly stored and shared. Not having a proper knowledge management strategy can waste employees’ time as well as creates additional work and jeopardizes crucial company information. Using Google Drive for Knowledge Management Google Drive’s intuitive interface and integration with other Google apps have made it convenient for private use as well as small- and medium-sized businesses and startups.

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Upload and download files as you need them, organize them in intuitive folder structures, and share them with the right people. You can easily store, manage, and share content such as documents, images, and audio files. Google Drive is a storage service that functions as a cloud-based external harddrive. However, it’s easy to focus on the apps for editing - such as Docs, Sheets, and Slides - and forget the powerhouse behind them: Google Drive.

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While over 1.5 billion users mainly use the service for free email account access through Gmail, many users appreciate the wide selection of integrated apps. In the first quarter of 2020, Google Workspace (formerly known as G Suite) hit a staggering 2 billion users.

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